Starting a trial account with mytaptrack is easy, but does require a few steps. We are medical grade HIPAA/FERPA compliant, so a trial does require you to set-up students for tracking. The process is very repeatable, so once you walk through the set-up of one student the process becomes easier. Your trial has access to five (5) student licenses.
Our trials have FULL SUPPORT. If you would like to schedule a brief overview and guidance in setting up your trial, please schedule here: Schedule Trial Set-Up
mytaptrack stores NO student data on mobile devices or our patented Track 2.0 clickers.
Info
Before creating your mytaptrack account:
- Check that your mobile device is running the most current version of your mobile operating system (example: iPhones must be updated to version 16.0.0 or later). Update the mobile device if needed.
- Navigate to either the Apple App Store (iPhone/iPad) or Google Play Store (Android) from your mobile device and download the mytaptrack app. We will populate the mobile app with student behaviors in a few steps.
Let's get started with setting up your mytaptrack trial!
1. Go to https://portal.mytaptrack.com/ to create a mytaptrack trial account (this is no cost). Select "Create Account" (see screenshot below).You will use the email provided on the form you submitted for the trial. If this email is Google/Gmail you can simply click "Sign-Up with Google", select the appropriate account and proceed to Step 2. Otherwise, sign-up with a new account using the email you provided and proceed to the Email Verification section below.
Email Verification when signing up for a new account
If you must sign-up for an account (not using Google single sign-on) you will be sent an email verification before proceeding, please check your email to verify and continue. If using Google SSO, no email verification is needed.
2. Complete your profile and click "Accept".
3. Create your first new student by clicking the "+Create Student" button and complete the new student form.
mytaptrack Trial Licenses
Your trial includes 5 student licenses. Contact sales@mytaptrack.com to discuss a larger scale trial.
4. Complete the "Create new student" form. You only need to add first name, last name, and your role.
- "Tags" allow you to group students, not needed for the trial and you can tag students as needed.
- Select "Annual Dedicated License" and Click "Create" (see image below).
Copy behaviors check box
A "copy behaviors from another student" check box will show after you enroll your first student. This will allow you to quickly copy behaviors from a preexisting student to save time if they are similar.
You are now ready to add the behaviors to track for this student.
5. Create the first behavior. You can personalize for each student. Name the behavior (use your language or language directly from an educational plan, it's up to you) (see image below).
6. The description is only visible when using the browser tracking. It will not show in the mobile app due to the limited space, so you can complete or skip for trial purposes. You can complete the description at anytime.
7. If you are going to track the behavior as a Duration, check the "Duration" check box. If this is not checked the behavior will be tracked with only frequency. (see image below)
8. This is all you need to complete in order to start tracking. Click "Save" (see image below).
9. Repeat steps 5-8 for each behavior you are tracking for this student.
To enroll the next student: Click the blue + Enroll Student button locacted in the upper left and complete the steps to add behaviors, events, observations, or goals for the new student. (reminder: You have 5 student licenses for your trial)
Targets and Goals- Not required for basic tracking.
This is not required for basic behavior tracking. If you choose to complete a "Target" baseline for a behavior, it will be noted in the graphs for easy +/- visibility. You may also set "Showing Progress" which will drive the Snapshot Report for parent or other support team member. Email support@mytaptrack.com for assistance if needed.
Always click "Save" after making any changes.
Adding/Syncing Students to the mytaptrack Mobile App
1. Download the mytaptrack mobile app from the Apple or Android store. The mobile app navigation and steps are the same for Apple and Android.
2. Return to the student in your mytaptrack account: Click the "Devices" tab. (see image below)
3. Click "Register Device". (see image below)
4. Click "+Register Mobile App". (see image below)
5. Complete the blue shaded form. (see image below)
- Name your mobile device. This will be how your device will be recognized and labeled in the Devices list.
- Add the student display name to appear on the mytaptrack mobile app. You can use the student's name or use a code name, initials, etc...
- Keep the QR code expiration as 1 day (we will be using the QR code momentarily).
- "Allow note tagging notifications"- If this box is checked, you can add an email address to any note to send an automatic email that they have been "tagged" on the note. They can then log-in and review the note.
Use a naming convention for each phone/mobile app
When naming the phones/mobile apps that are connected for tracking, it helps to start with a consistent naming convention for ease of organization and identification. mytaptrack will show in the data, which phone/mobile app captured each data point.
- Check off the "track" box for each behavior.
- Change the order the behaviors will appear for the student on this mobile device.
- Click "Save".
6. A unique QR code is generated and will be used to scan the student's tracking information into the mytaptrack mobile app. for the device that was just registered. This QR code is not to be used with any other mobile device. You can also print the QR code with instructions (see image below).
7. Open the mytaptrack app on the mobile device just registered and click "Settings" from the navigation bar at the bottom of the screen on your mobile device.
8. Click "Scan QR Code".
9. Use the mobile device to scan the QR code directly from your computer screen or from a printed document. The student will now show up in the middle of the settings screen as shown in the image above.
Interval Prompts for Time Sampling
What are those Interval Prompts? You can activate a timer/prompting tool which will appear on the "Home" screen and be used for interval tracking/time sampling. Turn them on from the "Settings" screen and you will see the timer appear on the "Home" screen to use when tracking.
10. Click "Home" from the navigation bar at the bottom of the screen on your mobile device. Easily switch between students as needed to capture the behavior.
11. Click the observed behavior to track. The lightning bolt indicates a frequency only. The "play" symbol indicates a duration and frequency. Use the record option at the bottom of the screen to capture voice notes and send to the student's portal transcribed with a date/time stamp.
12. Try capturing NOTES! Using mytaptrack's mobile app, a user can select the "Notes" box and type in a note or engage the devices microphone and input the note verbally. The note will be transcribed, date and time stamped in the students dashboard.
Success!!!!
Repeat steps to add, set-up, and generate a QR code for each of the 5 trial students to be added and tracked from the mytaptrack app on your mobile device.